Impact Technical Publications Knowledge Required to Use TRS


Our Time Reporting System, like many applications, has capabilities that are not intuitive.

The best solution to usage problems is to improve the user interface, but that isn't always practical. Time, resources, or both may limit improvements. For initial releases of advanced technologies, usage data may be too sparse to support the timely and cost-effective design of a highly intuitive user interface.

The next best solution to usage problems is to provide the knowledge users need to learn an application.

That's where we come in!

Here are four less intuitive features of the Time Reporting System. Using these features requires knowledge contained in the help system and user guide.

  • New employees' social security numbers are used as temporary passwords. Employees are encouraged to change their passwords after they log in to the Time Reporting System for the first time.

  • Employees must enter partial hours as .25, .5, or .75.

  • The system uses one time code (1000, Regular Time) for all non-overtime hours worked. Time code 1000, work order 1, is for all hours billed to an employee's department. Employees must use another work order number to enter hours that will be billed to another department's general-ledger account. Employees must also enter time-sheet comments to explain to their supervisors the reason for additional work order numbers. Supervisors must then manually enter hours billed to other departments' accounts into the general-ledger system. (Nobody said the Time Reporting System was elegant!)

  • Employees can use work schedules to set up different combinations of time codes, work orders, and hours, which the system fills in on time sheets when employees select a work schedule. Work schedules are handy, but setting them up is not an intuitive process.

Return to TRS Help System page.